Internal QMS Audit | Best Practices

Internal QMS Audit assesses all procedures and processes adopted by an organization with an aim of ascertaining conformity to company policies and regulations. Hence, Quality auditing is the methodical assessment of the quality management system (QMS) of an organization. An external or internal quality auditor or audit team conducts the quality audits in an organization. Therefore, this is a key constituent of the ISO 9001 quality management system standards.

Audits are normally done at agreed time frames. Besides, this ensures that an organization has a described system for quality monitoring. On the other hand, they help in establishing if an organization complies with the requirements of a particular quality system.  Check out similar articles.

The Scope Of Work For Internal Quality Audit

An internal audit scope of work is the extent to which the audit is carried out within the organization. This can be restricted to a specific area or function of an organization or cover a set of procedures in use. Hence, an internal audit is among the most excellent tools for driving continuous improvement within an organization. Therefore, it promotes the development of products, services, processes, and documentation. It also increases the quality and capacity of the whole organization.

Internal audit is an appraisal of the good and dependable performance of the internal organization done by auditors. Hence, it employs a methodical and closely controlled approach. An internal audit is done to authenticate an organization’s compliance with processes. On the other hand, it is an obligation in the management system standards such as ISO 9001, ISO 14001, ISO 27001, and ISO 45001. Read more

Internal QMS Audit | The Focal Point

• Internal Quality audit
• Environmental audit
• Information security audit

1. Internal Quality Audit

A quality audit ensures your knowledge of your customer’s wants. This should be in line with the processes that are restricted to guarantee consistency and continuous improvement.

It examines how you manage outsourced procedures as well as vetting your suppliers. Besides, it ensures that everybody has the competency required to do their job. Evaluate the risks identified while dealing with issues raised.

2. Environmental Audit

The internal audit scope of work is all associated with the environmental impact of the company. It examines how the organization identifies its environmental aspects as well as related possible impacts. Examine the Key Performance Indicators set to constantly decrease the environmental impact.

3. Information Security Audit

The internal audit scope of work for this kind of audit goes hand in hand with information security. This includes physical site security, remote work guidelines, safe equipment disposal, and administration of information security.  Check out similar blog posts.

Internal QMS Audit | Preconditions

1. Position Inside The Organization

To be able to operate properly in the company, the internal auditor should have enough authority. Therefore, the internal audit must be the express duty of the top management staff within the organization. On the other hand, the top management must talk about the significance of the internal audit plan. Address the issues raised by the internal auditor within the required timeframe.

2. Embedding In The Organization

Perform Internal audits with effectiveness and efficiency. This produces insight into the operations of the business. For that reason, performing an internal audit goes beyond going through a checklist, hence it should provide helpful information. Significantly, everybody in an organization understands the purpose of internal audits. It should be seen as an instrument to drive continuous improvement and not a tool to punish people. High-quality and comprehensible communication is a requirement for this.

Establish a code of conduct for discussing all internal standards within an organization. These are the conformity to which all workers within a company must adhere. Hence, codes of conduct go hand in hand with the culture of the organization.

3. Compliance With Legislation And Regulations

It is significant for an organization to put in order all matters concerning legislation and regulations. Therefore, a compliance officer is over and over again chosen for this function. This individual provides, counsel as well as manages the relevant laws and regulations. Above all, this ensures that they conform to them. When auditing compliance, the scope of work is to ascertain whether business functions comply with rules and regulations

4. Reporting And Follow-Up Activities

The internal auditor reports his/her results to the person accountable for the audited section or procedure. Hence, you should follow up on audit results after issuing the report. Discuss the results of the report with those accountable in the management so that they act on them accordingly.

The Bottom-Line

Do you require some guidance on setting up your internal audit program or subcontract your audit function? If your answer is yes! Consult Green World Hospitality Consultants for consolation to talk about how we can support your organization.

Reach out for our hospitality consultancy services Here